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Office of Research Services
University of Pennsylvania
P-221 Franklin Building
3451 Walnut Street
Philadelphia, PA. 19104

215.898.7293 (Phone)
215.898.9708 (Fax)

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Access and Forms

PennERA is a system of web-based modules accessible to members of the University of Pennsylvania's research community. Below are forms and access information for all available modules.

Available modules

PennERA modules

What it does

Who can access

Forms needed for access

Human Subjects Electronic Research Application (HS-ERA)

Used for the creation, submission, electronic routing and approval of Human Subject Protocols to the Institutional Review Boards (IRB)

Anyone at Penn with a valid PennKey and PennKey password

No access form required

Proposal Development

Used for preparing, reviewing, approving, and submitting proposals

Investigators and research administrators

Module Access Request Form

(needs signature by Access Administrator)

Human Subjects Request for Exemption (RFE)

Used by Human Subjects investigators to electronically submit information for research they feel is eligible for IRB exemption status

Anyone at Penn with a valid PennKey and PennKey password

No access form required

Proposal Tracking

Used for collecting, tracking, and reporting on application and award information for proposals

Office of Research Services (ORS)

Module Access Request Form

(needs signature by Access Administrator)

Human Subjects Tracking and/or Lab Animals Tracking

Used to manage protocols currently active or under review

Office of Regulatory Affairs (ORA), prior users of the Penn Protocol Manager (PPM) including the Office of Environmental Health and Radiation Safety (OEHRS), University Laboratory Animal Resources (ULAR), the Office of Research Support Services (ORSS), and the Office of Research Integrity and Compliance (ORIC)

Module Access Request Form

Data Warehouse Access Request Form (For users who need to generate reports. Also for users who need access to InfoView, the web-enabled version of Business Objects.)

PennERA Reporting

Initiative that addresses cross-campus reports related to research at Penn

Office of Research Services (ORS), Office of Regulatory Affairs (ORA), BEN Reports users, departments and Schools interested in viewing/accessing research data

Access Forms


Used to find the most current information on available funding opportunities

Anyone at Penn with a valid PennKey and PennKey password

No access form required

General access information

Following is general information on access applicable to all PennERA modules:

  • PennKey and PennKey password--For access to all PennERA modules, authorized users will only need to authenticate with their PennKey and PennKey password before accessing the system with a standard web browser. If you do not have a PennKey, or if you have a PennKey but forgot your password, go to the PennKey web site for more information at If you have any trouble with the PennKey process, contact your Local Support Provider. For a contact list, go to

  • Web browser--It is recommended that users access PennERA via Internet Explorer or Firefox. For the most current version of the browser that is supported at Penn, see the Supported Products page at

  • Browser setting--Make sure your browser's cache is set to update "every visit to the page" (Internet Explorer) or "disable browser caching" (Firefox). Here is the path to change this setting:

    Internet Explorer --Tools>Internet Options>Settings (under General tab)>Every visit to the page
    Firefox --Tools>Options>Privacy>Cache>0 KB

How to log into PennERA

  1. Go to
  2. Click the "Logon" link.
  3. Authenticate with your PennKey and PennKey password.
  4. Click "Continue" after you get the message that you have been successfully authenticated.
  5. At the PennERA Portal page, click on the module in the left menu that you wish to access.

Other Forms

Following are other forms used with the PennERA system.



ORS Forms page

The Office of Research Services Forms page with links to all ORS forms, including the Proposal Transmittal and Approval Form, which is used to log and capture information on research proposals.

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